Thank You Letters

For Market Animal Exhibitors:

Make sure you pick up your pink copy of the buyer’s agreement on the night of the sale. It will contain the name and address of your buyer. A box will be placed at the window of the sale’s office during the auction and your paper will be located there. IT IS YOUR RESPONSIBILITY TO PICK UP YOUR COPY – EVEN IF YOUR ANIMAL IS THE LAST ONE SOLD.

An original “Thank You” letter to your buyer must be received in the Fair office no later than March 21, 2023. DO NOT SEND A COPY. You may also mail your letters to: Southeastern Youth Fair, PO Box 404, Ocala, FL 34478. A postmark date is acceptable. You may deliver letters to the Fair office at 2232 NE Jacksonville Road. DO NOT DELIVER THEM TO EITHER THE 4-H OFFICE, THE EXTENSION OFFICE OR THE LIVESTOCK PAVILION OFFICE. There is a black dropbox located by the front door of the SEYF office. If the office is closed, please leave your letter in the box. Also, included with the letter should be an UNSEALED, STAMPED ENVELOPE ADDRESSED TO THE BUYER.

Letters received or postmarked after March 21st will result in a $100.00 fine. The fine will be deducted from the exhibitors animal sale check.

AT THE MINIMUM: All letters must include three paragraphs with a minimum of nine (9) sentences, using the following format:

• Paragraph 1: Introduce yourself
  • name, age, school, club/chapter, what other shows you participate in, etc.
• Paragraph 2: tell what the project is (goat, lamb, steer, swine) and describe what you learned from the project. Do not just say “I learned responsibility” or “I learned time management,” but explain how you learned it and why it is important.
• Paragraph 3: Express your appreciation and tell how you intend to use these funds. Remember that anything earned over the market price is a gift from your buyer, so thank them accordingly. MAKE SURE YOU SIGN IT. All typed or computer generated letters REQUIRE a written signature. Place your goat, lamb, steer, or swine tag number underneath your signature.

Letters that do not meet the minimum 9 sentence requirement will be returned to the exhibitor to be re-written.

Exhibitors will not be paid until your “Thank You” letter is received and approved and payment from the buyer is received.