Thank You Letters

A list of all buyers for each exhibitor will be texted out to the Remind texting group and sent to all club/chapter leaders shortly after the Sale. It will contain the name and address of your buyer.

An original “Thank You” letter to your buyer must be received in the Fair office no later than March 14, 2025 BY 3 PM. DO NOT SEND A COPY. You may also mail your letters to: Southeastern Youth Fair, PO Box 404, Ocala, FL 34478. A postmark date is acceptable. You may deliver letters to the Fair office at 2232 NE Jacksonville Road. DO NOT DELIVER THEM TO EITHER THE 4-H OFFICE, THE EXTENSION OFFICE OR THE LIVESTOCK PAVILION OFFICE. There is a black dropbox located by the front door of the SEYF office. If the office is closed, please leave your letter in the box. Also, included with the letter should be an UNSEALED, STAMPED ENVELOPE ADDRESSED TO THE BUYER.

Letters received or postmarked after March 14th will result in a $100.00 fine. The fine will be deducted from the exhibitors animal sale check.

AT THE MINIMUM: All letters must include three paragraphs with a minimum of nine (9) sentences, using the following format:

• Paragraph 1: Introduce yourself
  • name, age, school, club/chapter, what other shows you participate in, etc.
• Paragraph 2: tell what the project is (goat, lamb, steer, swine) and describe what you learned from the project. Do not just say “I learned responsibility” or “I learned time management,” but explain how you learned it and why it is important.
• Paragraph 3: Express your appreciation and tell how you intend to use these funds. Remember that anything earned over the market price is a gift from your buyer, so thank them accordingly. MAKE SURE YOU SIGN IT. All typed or computer generated letters REQUIRE a written signature. Place your goat, lamb, steer, or swine tag number underneath your signature.

Letters that do not meet the minimum 9 sentence requirement will be returned to the exhibitor to be re-written.

Exhibitors will not be paid until your “Thank You” letter is received and approved and payment from the buyer is received.

• Barn Committee members will be in either red shirts or wear a nametag for better visibility.
• Barn will close 1/2 hour prior to shows and sales and will only be open to those with armbands.
• Rubber armbands will be provided to leaders so they can use them all week.
• **LEADERS – Please help the barn committee by making yourself easily identifiable as a leader (i.e., nametag, shirt, etc). Your armband will help during shows obviously, but any clarity on who is leadership will help the committee know who to reach out to when necessary.